Ten review-first AI prompts for small business

The prompt library

1. 01Foundation

   Your voice and context note

   Save this once. Paste it before another prompt when voice matters.

   I am a [what you do, e.g., bookkeeper, agent, coach, shop owner]. My customers are [who they are and what they care about]. My voice is [3 words that describe how I sound]. I never sound [1 thing I avoid]. When you write for me, match this voice. When you analyze data, flag what looks wrong instead of correcting it silently.

2. 02Marketing

   Turn one insight into a social post

   Build a short draft from one real observation.

   Using my voice note above, write a [LinkedIn / X / Instagram] post about: [paste your insight]. Hook in the first line. Personal, not corporate. No hashtags unless I ask. Max 80 words.

3. 03Marketing

   Draft a specific product description

   Start with the customer outcome and concrete details.

   Write a product description for [product]. Features: [list]. Audience: [who buys it and why]. Avoid vague phrases such as elevate, seamless, effortlessly, unlock, delve, and look no further. Lead with the customer outcome. Max 80 words.

4. 04Marketing

   Turn bullet notes into a newsletter draft

   Organize rough notes around one useful idea.

   Write a short newsletter using these bullet notes: [paste]. Audience: [describe]. Tone: friendly, direct, no fluff. Use one main idea, three supporting points, and one clear next step. Give me three subject-line options.

5. 05Customer service

   Draft a customer reply in your voice

   Draft only. Review it before sending.

   Using my voice note above, draft a reply to this customer message: [paste]. If anything is unclear, ask me before drafting. Do not promise anything I have not already promised. Flag it if a manager or specialist should review the response.

6. 06Customer service

   Build FAQs from real customer questions

   Group recurring questions without inventing answers.

   Here are recent customer questions I have answered: [paste]. Group them into themes. For each theme, draft one clear FAQ entry in my voice. Flag any question that may reveal a product or process problem rather than a documentation gap.

7. 07Bookkeeping

   Extract receipt details for review

   Create a review table; do not treat it as final bookkeeping.

   I am uploading [N] redacted receipt files. Extract the date, vendor, and amount. Copy a category only if it appears in the source; otherwise mark it review. Flag missing or unusual data. Do not infer tax or accounting treatment. I will verify every row before using it.

8. 08Bookkeeping

   Apply your own expense-category rules

   Give the rules first, then require uncertainty flags.

   My documented category rules are: [paste your rules]. Apply only those rules to these redacted transactions: [paste]. If a transaction does not clearly fit a rule, mark it ask instead of guessing. Explain each ask in one short sentence. Do not infer tax treatment. I will verify the result before updating any records.

9. 09Sales

   Research a lead before a call

   Use public business sources and name what cannot be verified.

   I have a call with [name] at [company]. Public business URL: [paste website or professional profile]. Find what the company does, what it publicly says it cares about, one recent item it published, and two relevant questions I could ask. Cite the public sources. Do not infer private details. If you cannot verify something, say so.

10. 10Operations

    Turn meeting notes into action items

    Separate decisions, tasks, and unresolved questions.

    Here are my raw meeting notes: [paste]. Extract: (1) decisions made, (2) action items with owner and deadline, and (3) open questions. Do not invent anything not in the notes. If an owner or deadline is unclear, mark it TBD.